Extended Stay and Break Housing Policies

Pomona Housing and Residence Life offers limited summer housing to assist students that are employed in summer work at The Claremont Colleges. Please read below regarding the 2024 Summer Housing timeline, changes, and processes. Summer Supervisors and Summer Students Employees are recommended to review the content below.

Please note that Summer Supervisors must first nominate their student employees for Summer Housing, using the form above. 

For any additional questions, please contact housing@bonaprinting.com.

Eligibility

• Enrolled Returning Pomona Student: Only returning Pomona College students with active enrollment in the following Fall are eligible.
• Student Employee at The Claremont Colleges: Pomona Students must also be actively hired for a campus-based position at The Claremont Colleges ('consortium') during the summer. Students may only participate in Summer Housing during active employment dates.

Application Schedule:

• Supervisor Applications: Open, rolling
• Student Applications Posted: As nominated, starting Monday, April 22, 2024 on Residence
• Supervisor Nomination (form above) priority: Monday, April 29, 2024
• Student Application Due: Monday, May 6, 2024
• Summer Housing Dates: Sunday, May 19, 2024 - Saturday, August 24, 2024

Cost and Billing

• Cost: $300/week including housing and meal plan.
• Billing: students will be billed via their student account.
• Billing week: defined as Sunday-Saturday, students may arrive to campus beginning the Sunday of their designated week, after 2:00 p.m. Students will be billed according to the planned Sunday arrival, regardless of actual arrival day.

Summer Meal Plan

• Weekdays: Frary Dining Hall
  • Breakfast: 7:30 a.m. – 9:30 a.m.
  • Lunch: 11:30 a.m. – 1:30 p.m.
  • Dinner: 5:00 p.m. – 7:00 p.m.
• Weekend Pack-Outs Ordering: Students must sign up for each weekend pack-outs by the Thursday dinner period of each week with the Dining Cashier. No price deductions will be offered for skipping weekend pack-outs.
• Weekend Pack-Outs Pick Up: ordered meals will be provided via 4 pack-out meals (shelf stable brunch and dinner) available for pick up each Friday lunch or Friday dinner period. 
• Dietary Notes: Students can communicate dietary needs via the Cashier or at dining@bonaprinting.com. 
• Community Kitchens: Sontag and Dialynas kitchens are available for use throughout the summer for food preparation.
• Meal plan service will begin on Monday morning for those arriving each Sunday.

Summer Housing

• Residence Halls: Summer Housing will be primarily offered in Sontag and Dialynas halls
• Room Placement: Housing and Residence Life will assign single rooms in 4 or 6 person suites according to housing stock, matching profiles, application data, and occupancy dates. Most assignment will be provided during Spring Finals week or the week after Spring Closing.
• Suitemates: Summer Housing is entirely suite housing. If you know of additional students requesting summer housing with similar arrival and departure timelines and would like to be placed within suites with them, please note their names on the application. Roommate Matching Profile data will be used in all other matchings.
• Mailroom: Please fill out a Hold Mail form in the Mailroom for mail to be held on campus.

Summer Check-in Details

Spring to Summer Transition

• Transition Week Dates: Saturday, May 12 - Saturday, May 18, 2024
• Transition Week Application: Students needing transition housing between Spring Closing and Summer Housing may note their rational on their Summer Housing application. 
• Transition Week Cost: Students approved for Summer Transition Week are charged at the Summer Housing rate.
• Stay in Spring Room: Students approved for Transition Week Housing will stay in their Spring room throughout spring closing, until Spring Key Drop-off (below). 
• Summer Key Pick-up: Students may move into their Summer Housing assignments on Friday, May 17, 2024 at 12:00pm noon. Key Pick-up will be facilitated at HRL, with keys taken to Campus Safety after 5:00pm. 
• Spring Key Drop-off: Students must complete their move and return their spring key to an HRL drop-box by Monday, May 20, 2024 at 12:00pm noon.
• Interim Housing: In order to clean spring rooms and prepare summer rooms, students may be assigned interim housing spaces before their summer assignment.

Spring Move-out and Summer Return 

• Check-in: Students arriving to campus (not part of Transition Week Housing) can pick up their key at Campus Safety at 101 South Mills Avenue starting at 8:00am the Sunday of their assigned move-in week. 

Summer Check-out Detials

Summer to Fall Housing Transition

• Fall Key Pick-up: Students in qualified Summer Housing (still employed in the Claremont Consortium) will be able to move into their Fall assignments on Friday, August 2, 2024. 
• Summer Key Drop-off: Students must complete their move by Monday, August 5, 2024 at 12:00pm noon. Students will continue to be billed for at the Summer Housing rate until Fall Move-in (unless they are nominated by an Early Arrival Group, see below).
• Early Arrival Campus Groups: Student Leaders with groups that provide early arrival housing and meal plans (ex. Athletics, Res Life Training, etc.) will not be charged for summer housing rate beginning the week of their group's approved arrival.

Summer Check-out and Fall Return

• Check-out: Students can check out by returning their key to the HRL Key Dropboxes.

• After completing the Early Arrival application on Residence, approved Early Arrivals will be notified of their approved move-in date via Pomona Email.
  • Students will be provided check-in directions.
  • Students offered an early arrival meal plan by their sponsoring office will be notified dining locations and hours.
  • Students will not be approved to move-in without completing their early arrival application.
  • Students will not be approved for arrival dates before their approved date.

• NOTE: Students seeking to bridge their Fall or Spring housing into Winter or Summer housing should complete the Winter or Summer housing application, respectively.
• After completing the Late Departure application on Residence, approved Late Departures will be notified of their approved campus departure date via Pomona Email.
  • Students offered a late departure meal plan by their sponsoring office will be notified dining locations and hours.
  • Students will be provided check-out directions.
  • Students will not be approved to stay after their move-out date without completing a late departure application.
  • Students will not be allowed to stay after their approved date.

Pomona Housing and Residence Life offers limited Winter Break housing to students seeking to stay on campus during the break. Winter Break Housing is NOT Spring Early Arrival. Please read below regarding timeline and processes. For any additional questions, please contact housing@bonaprinting.com.

Eligibility

• Winter Break housing is only available for students living on-campus at the end of the Fall Semester. Students studying abroad in Fall or on a Leave of Absence for Fall 2024 may not return to campus until Spring Semester Move-in (or approved Early Arrival). Students that declare a Leave of Absence for Spring 2025 prior to the beginning of Winter Break are ineligible for Winter Break housing.
• Student Leaders and Athletes are nominated for Late Departure and Early Arrival according to the needs of their organizations. Students staying and/or arriving to campus for parts of (not throughout) the break should review Pomona’s Early Arrival and Late Departure policies instead.

Application Process Schedule

• Application Available:  Friday, November 1, 2024 on Residence.
• Application Due: Monday, November 25, 2024 at 5pm.

Cost and Billing

• Cost: Winter Break housing is $550 and covers housing from Fall Closing to Spring Move-in. Meal support during the campus closure is also built into this cost. 
• Student Accounts: Billing will be facilitated by Student Accounts. Winter Housing Charges will be reflected in the “Activity Details” in CASHNet. All questions regarding student account balances should be sent to student.accounts@bonaprinting.com. 
  • Charges posted - Wednesday, December 11, 2024 
  • Charges due - Thursday, January 2, 2025
  • Business Holds - Wednesday, January 8, 2025

Campus Closure and Emergency Support

• Monday, December 23, 2024 – Sunday, January 5, 2025: There is a full closure of Pomona offices and campus operations. All of Pomona College will be closed. Only Campus Safety and the Administrator On-Call will be available for emergencies.
• Campus Safety: Campus Safety will be open and available throughout Winter Break on a 24/7 basis. An Administrator-on-call will be available for campus-based emergency support. Available by phone at 909-607-2000 or utilizing blue lights found on campus.
• Power Outage: There is a planned power outage on Sunday, January 5th. Facilities will work to notify planned outage dates and details. 

Meals

Dining Hall Closure

• Meals will not be available in the Pomona dining halls between Saturday December 14, 2024 after Brunch and Monday, January 6, 2025 at Breakfast. 
• Meal Support: Pomona College Dining Services will electronically provide food delivery funds via email that support food delivery, ordering, or grocery supplies throughout the dining hall closure period. Students are responsible for managing the funds throughout the dining hall closure, more funds will not be provided.
• Power Outage – Sunday January 5, 2025 please plan to use food funds accordingly.
• Walker Lounge Kitchen: A communal kitchen is available near the Walker Lounge. 

Frary Dining Hall

• Meals for Winter Housing Students (and approved early arrivals) will be available at Pomona Frary Dining hall between Monday, January 6, 2025 and Spring Move-in: Saturday, January 18, 2025.

Housing

• Walker and Smiley Halls: Winter Housing is consolidated during the Campus Closure period.
  • Students not already housed in Walker and Smiley halls will move temporarily during the Campus Closure period. 
  • Students with Walker and Smiley assignments will stay in their assigned rooms and do not need to move temporarily.
• Single rooms: Single rooms with communal hall bathrooms are prioritized. Walker Suites of 2 may be utilized as needed. 
• Temporary Rooms Assignments during the Winter Break Campus Closure: 
  • First Priority: HRL will first use Walker and Smiley rooms naturally emptying from Fall Closing (students moving out for Spring Study Abroad, Fall Graduates, etc.).
  • Second Room Priority: Winter Break applicants can note any friends in Walker/Smiley to match with that would feel comfortable hosting them during the campus closure on the Winter Break Application. 
  • Last Room Priority: If still needed, HRL will assign Winter Break Housing students to any Walker/Smiley rooms and notify Hosts of their hosting responsibilities (see below). 

Fall to Winter Transition Plan

• Stay: in Fall room until the Wednesday after Fall Closing (Wednesday, December 18, 2024).
• Start Move: Pick up the Winter Housing key and begin move into the Winter Housing Room on Wednesday, December 18, 2024 at 12:00pm noon from the Housing and Residence Life office.
• Recommended Items: Students only need to move the items required throughout the Campus Closure (does not need to be a complete move of all items). Access to the Fall/Spring room will not be available throughout the Winter break so please have all essential items:
  • Clothing available for the break.
  • Any important documents and medications.
  • Computer/electronics and any associated charging cords.
  • Linen and blanketing for the Bed (Twin XL).
  • Toiletries
• Complete Move: Complete the move by Friday, December 20, 2024 at 12:00pm noon. 

Winter to Spring Transition Plan

• Return to Spring Room: Winter Stay students may return to their Fall/Spring rooms starting Monday, January 6, 2025
• Complete Move and Winter Room Key Return: Wednesday, January 8, 2025 12:00pm noon via HRL
  • Remove all personal items and leave Winter rooms tidy!
  • Rooms will be reviewed by HRL & Housekeeping staffs.

Winter Housing Hosts (as needed)

• Walker and Smiley Halls: All residents of Walker and Smiley halls are potentially Winter Housing Hosts. The need for Winter Housing Hosts varies year to year and depends on 1) the number of Winter Housing Applications and 2) the number of Walker and Smiley rooms emptying during Fall Closing, please see above for temporary room assignment priorities.
• Host Matching: Hosts may match with Winter Housing students by emailing housing@bonaprinting.com.
• Hosting Confirmation: HRL will confirm to Walker and Smiley residents if their room is or is not needed for Winter Housing during the last week of classes (after Winter Break Housing Applications have closed). 
• Storage: Place personal items into room closets, Walker Hall storage, or take away from campus during the break. Walker storage room is available for Hosts to store items throughout the break, as space allows. These items will not be accessible during the break.
  • No Break Access: Rooms will be occupied and hosts will not be able to temporarily access the room between Fall Closing and Spring Move-in. Walker Storage will also not be accessible before Spring move-in.
  • Label all items: All boxes should be labeled with Name, Date Stored, Fall room number. Labels and tape are available at Walker Storage or at the HRL office.
  • Hours: Walker Storage will be accessible for approved students 1pm-5pm on the Wednesday, Thursday, and Friday of Finals week.
• Room Expectations: Please leave the room clean and tidy, with the following standards. HRL and Housekeeping staffs will be performing break inspections of the room before and after the room is occupied for Winter Housing.
  • All laundry is clean and put away. No food items left behind.
  • Empty one dresser drawer.
  • Bed cleared of any linen.
  • The top of the desk is cleared off.
• Check out and Key Return: Complete check-out and return the fall room key to HRL by Saturday Fall Closing (December 16th at 12:00pm noon).
• Move-in and Key Pick-up: Students returning to their Walker rooms will pick up their key from the Housing and Residence Life office during Spring Move-in or their approved early arrival date.

• For Summer Housing, Late Stay, and Early Arrival, Students must be nominated by a Pomona Office. Offices will submit their nominations using this form.
• Nominators are recommended to have the following information before starting the form:
  • List of Student's names and ID numbers.
  • Planned arrival/departure dates.
  • Plan for student meals:
    • Individually coordinated by each student
    • Office coordinated meals or per diem   
    • Dining Hall - a Cost Center must be provided and offices will be billed by dining.
• Staff or Faculty nomination is not required for Winter Housing.

• Once nominations are received, HRL will notify students via Pomona email that they are eligible to complete their Early Arrival, Late Departure, or Summer Housing application on Residence.
• Students must complete their Early Arrival, Late Departure, Summer Housing, or Winter Break Stay Application on Residence.

• Students will receive written notification of their approval via Pomona email from HRL. 
• Partner Offices (Campus Safety, Facilities, Dining, etc.) will be informed.
• Summer and Winter Housing assignments and will be provided via Residence.